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Accessing affordable, high-quality child care is a critical step for Texas families striving for financial stability and career growth. The state's primary support system, the Child Care Services (CCS) program, offers financial aid to help parents and guardians cover these essential costs.
This resource provides a detailed examination of the program, from understanding its structure and determining eligibility to navigating the application process and selecting the best care environment for your child. It is designed to equip Texas families with the clear, actionable information needed to successfully secure and maintain this vital support.
At the heart of Texas child care assistance is a robust program designed to empower families. Understanding its structure, mission, and the key organizations involved is the first step toward leveraging this support for your family's future.
Understanding the Child Care Services Scholarship
The state's program is officially known as Child Care Services (CCS), and the financial aid it provides is frequently referred to as a scholarship. This terminology frames the assistance as an investment in a family's potential. The core purpose of the CCS scholarship is to offset the significant expense of child care, enabling parents to pursue activities that lead to economic independence.
By covering a portion or all of child care costs, the program directly supports parents who are working, actively searching for employment, or enrolled in educational or vocational training programs. This approach reflects a broader philosophy that access to reliable child care is a cornerstone of workforce development.
The Core Mission: Supporting Working and Studying Families
The fundamental objective of the CCS program is to promote long-term self-sufficiency for Texas families. It is structured to be a proactive tool for economic mobility rather than a passive form of aid. The program operates on the principle that by removing the barrier of unaffordable child care, parents are empowered to participate more fully in the economy.
This dual focus benefits both the individual family and the state. For the family, it means the opportunity to increase household income. For Texas, it means a stronger, more reliable workforce, as more parents can enter or remain in their jobs or upgrade their skills.
State-Level Administration: The Texas Workforce Commission (TWC)
The Texas Workforce Commission (TWC) is the lead state agency responsible for the overall management of the CCS program. The TWC receives its primary funding through the federal Child Care and Development Fund (CCDF), a block grant that helps low-income families access child care. The TWC sets the statewide policies, eligibility guidelines, and quality standards for the program.
Local Delivery: Your Regional Workforce Solutions Office
While the TWC provides statewide oversight, the direct delivery of services is handled locally. The TWC allocates the majority of its funds to 28 Local Workforce Development Boards (Boards) across the state. These Boards, operating under the brand Workforce Solutions, are responsible for overseeing the CCS program in their specific regions.
This decentralized structure means your primary point of contact will be your local Workforce Solutions office. Although core eligibility rules are consistent, local administration can lead to regional variations in funding availability and waitlist times. Identifying and communicating with your designated local office is a critical step in the process.
Eligibility for a CCS scholarship is based on a specific set of criteria related to your family's circumstances, income, and work or school activities. Understanding these requirements is essential before you apply.
Core Requirements for All Applicants
Every applicant must meet a few foundational requirements:
Income Guidelines
The primary financial factor is your family's gross monthly income (before taxes). To qualify, your household's income must not be more than 85 percent of the state median income (SMI) for a family of your size.
The TWC publishes official income limit charts that are updated periodically. For example, for a family of four, the maximum gross monthly income is around $7,670. It is crucial to consult the most current guidelines from your local Workforce Solutions office. Income includes wages, self-employment earnings, retirement benefits, and more.
Work, School, and Training Hour Requirements
Parents must be engaged in approved activities for a minimum number of hours each week.
Special Eligibility Circumstances
The CCS program includes provisions to support some of Texas's most vulnerable families.
Assistance for Families Experiencing Homelessness
Families who lack a fixed, regular, and adequate nighttime residence, as defined by federal law, may be eligible for assistance. This includes families in shelters, motels, or sharing housing due to economic hardship.
Support for Teen Parents
Teen parents (18 or younger, or 19 and still in high school) can qualify for a scholarship. Eligibility is based solely on the teen parent's own income and family size, not the income of their parents or guardians.
Provisions for Children with Disabilities
The age of eligibility for children with documented disabilities is extended to 19. The TWC also provides a higher reimbursement rate to child care providers to help them make reasonable accommodations for a child with disabilities, ensuring they can afford any additional staff or equipment needed.
Initial Job Search Child Care
The program offers a temporary scholarship, typically for up to three months, for eligible families who are unemployed and actively looking for work. During this job search period, the parent's share of the cost is often set to $0, removing the financial burden while they secure employment.
Navigating the application for child care assistance follows a structured process. Understanding the steps involved can help you prepare and submit your information efficiently.
Starting Your Application Online
The primary method for applying is through the state's centralized online portal, the Texas Child Care Connection (TX3C). You can find the portal at https://childcare.twc.texas.gov/. If you need assistance or prefer a paper application, you can contact your local Workforce Solutions office directly.
Completing the Eligibility Screener
Your first step on the TX3C portal is to create an account and complete an eligibility screener. This preliminary questionnaire asks for basic information about your family size, income, and activities to provide an initial assessment of whether you may be eligible.
Navigating the Waitlist
After you submit your application, you may be placed on a waiting list if the demand for assistance in your region exceeds available funding. The length of this waitlist can vary significantly by location and change over time. Contact your local office for information about the current status of their waitlist.
Application Review and Notification
Once your application is received, a Child Care Specialist will review it and your supporting documents to verify eligibility. You will receive an official notification in writing that informs you of your status: approved, placed on the waiting list, or denied.
A complete and accurate application packet is key to a smooth process. Use this checklist to stay organized.
Proof of Identity and Residency
Verifying Your Income and Employment
Documentation for Education or Training
Required Information for Each Child
Submitting Your Paperwork
To prevent delays, submit a complete application packet with all required documents. Review your paperwork to ensure all forms are fully completed and signed. Submitting an incomplete application is a common reason for processing delays.
Most families are required to contribute to the cost of their child's care. This contribution is known as the Parent Share of Cost (PSOC) and is designed to be affordable.
How Your Share of Cost is Calculated
Your PSOC is the fixed monthly amount you pay directly to your child care provider. It is calculated by your local Workforce Solutions office using a statewide sliding fee scale based on three factors:
The Sliding Fee Scale
The sliding fee scale ensures that families with lower incomes pay a smaller portion of their income toward child care. Your PSOC is assessed at your initial eligibility determination and will not increase during your 12-month eligibility period, even if your income goes up. This policy provides financial predictability and encourages career advancement.
Exemptions from the Parent Share of Cost
Under certain circumstances, your PSOC may be waived, meaning your share of the cost is $0. Exemptions are typically granted to families participating in specific state programs or those experiencing homelessness.
Temporary Reductions and Maximum Contribution
Local Boards may temporarily reduce a family's PSOC if they face extenuating circumstances, such as a medical emergency. Additionally, Texas law provides a critical protection: your total PSOC cannot exceed 7 percent of your family's gross monthly income, regardless of how many children you have in care.
Once approved for a scholarship, you can choose a child care provider that meets your family's needs. The program encourages selecting high-quality care environments.
Finding Local Options
The TWC offers the Texas Child Care Availability Portal, an online, map-based search tool to help you locate child care programs. You can search by ZIP code and filter by your child's age. The portal provides valuable information for each provider, including:
The Texas Rising Star Program
The Texas Rising Star program is the state's quality rating and improvement system for child care providers. All providers wishing to accept CCS scholarship payments must participate in the Texas Rising Star program. This requirement links financial assistance to quality standards, helping families access better care.
What a Star Rating Means
The program has a tiered rating system: Entry-Level, Two-Star, Three-Star, and Four-Star. To achieve a star rating, a provider must meet standards that are significantly more rigorous than the state's minimum licensing requirements in key areas like:
Developmental Benefits for Children
Research shows that children in high-quality early learning programs are better prepared for kindergarten and have a greater chance of long-term academic success. These environments foster critical skills in language, literacy, math, and social-emotional growth.
Types of Care Settings
You can use your CCS scholarship at different types of care settings:
Receiving a CCS scholarship comes with ongoing responsibilities. To maintain your eligibility, you must adhere to program rules about reporting changes and tracking attendance.
The 14-Day Rule for Reporting Changes
You must report any significant changes in your household's circumstances to your local Workforce Solutions office within 14 calendar days of when they occur. This strict timeline is in place to ensure you remain eligible for the program.
What You Must Report
Mandatory reportable changes include:
How to Report Changes
To report a change, you will typically need to complete and submit a "Parent Change Request" form. This form can usually be submitted through the TX3C portal, by email, or directly to your local office. Failing to report required changes in time may trigger an investigation for suspected fraud, which could lead to termination of assistance and a requirement to repay benefits.
Tracking Your Child's Attendance
You are responsible for tracking your child's daily attendance at their care provider through the state's automated attendance system, which is part of the TX3C portal. Parents typically report attendance using the Kinder Smart mobile app or a tablet (Kinder Sign) at the child care facility. It is essential to record attendance accurately every day, as failure to do so can result in the suspension of your child care services.
The primary program is the Child Care Services (CCS) program, managed by the Texas Workforce Commission (TWC). It provides subsidized child care for low-income families. This assistance helps parents work, attend school, or participate in job training while ensuring their children are in a safe environment.
You can apply for Texas child care assistance online through the statewide "Texas Child Care Connection" (TX3C) portal. This is the official application system where you create an account, complete the application, and submit your information to be considered for eligibility and placed on a waitlist.
Eligibility is based on 85% of the state median income. For 2025-2026, the maximum gross monthly income for a family of four is typically around $7,670. These limits are updated annually and vary by family size, so you must check with your local Workforce Solutions office.
To qualify, single parents must work or attend school/training for at least 25 hours per week. In a two-parent household, the combined activity hours must be at least 50 hours per week. These activities are essential for maintaining your eligibility for the child care subsidy.
Yes, most regions in Texas have a waitlist for child care assistance because funding is limited. After you apply, you will be placed on the list. It is crucial to keep your contact information updated with the CCS office to maintain your spot on the waitlist.
Most families will pay a portion of the cost, known as the "parent share of cost" or co-pay. This fee is a sliding scale based on your family's size and gross monthly income. Families receiving TANF or SSI may not have a co-pay.
Yes, parents have the right to choose a provider that meets their needs. This includes licensed child care centers, registered child care homes, and even eligible relative providers. The state encourages parents to select a Texas Rising Star (TRS) provider, which signifies a higher quality of care.
A Texas Rising Star (TRS) provider is a child care center or home that voluntarily meets quality standards that exceed the state's minimum licensing requirements. Choosing a TRS-certified provider for your Texas child care assistance often means your child receives a higher quality early learning experience.
Yes, Texas offers temporary child care assistance for parents who are actively seeking employment. This "Initial Job Search" care typically lasts for up to three months, giving you time to secure a job that meets the program's minimum work requirements.
In some situations, yes. An eligible relative, such as a grandparent, great-grandparent, aunt, uncle, or adult sibling living in a separate residence, can be paid through the CCS program. The relative must be at least 18 and meet specific state requirements and background checks.
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